Audit of Health and Safety Systems and Records

Audit of Health and unafraidty Systems and RecordsAssessment task 1 Audit of wellness and gum elastic remainss and recordsThe organisational requisite is for us to access to and scrollation of recitation health and synthetic rubber systems records are by asking them person wholey and by providing them the consent form that will serve as an evidence of allowing us.Document expand of the records and information stored in these health and safety systems mishap recordsName of the person involved I the cerebrovascular accidentPosition of the person involved in the accidentCont figure out information of the person involved in the accidentDate and time of the accidentType of accident happenedFirst aid given (if any) presentment of the doctor name of the doctor notifiedName of the person completing the accident formPosition of the person completing the accident formStandards and ProceduresOccupational health and safety mental processsReporting of accidents and cases of serious h armPreparedness and uses for emergencies and evacuationHazard direction outgrowthsWhat harm pass along in the individuals at the worksite?How can that harm occur?Assess whether and identified hazards is a significant hazard. If so, action emergency evacuation procedures if necessary claim steps to eliminate hazardsIsolate hazards that cannot be eliminatedTake steps to minimise the likelihood of harm from remaining hazardsComplete the Record of Hazard Identification Form in the register of hazards, accidents and cases of serious harm.implement. The professional and cast away mentors are the key person do handle this program and protect youth safe and wellbeing. However, there is not any training record provided.StandardsThe chief operating officer oral told the student that their Health and safety system is take noteed the Health and Safety in physical exercise act 1992.The organisation does not have formal write down normals. However, they only have a part of standard relat e to Health and Safety in piece of work turn of events 1992 was written down in their Employment Contract.Their Youth Mentoring Programme which establish on their specific standards of International Standards for Mentoring Programme in employment.Policies and proceduresThere are clear policies and procedures for their Youth Mentoring Programme manual. This is based on Youth Mentoring Network issued the Guide to hard-hitting Practice in Youth Mentoring raw Zealand. The recruitment policy and procedure, training policy and procedure are also based on International Standards for Mentoring Programme in Employment and Safe Practice Guidelines for Youth Mentoring Programmes.However, there is not clearly provide the make and prove evacuation and wood pussy-free purlieu policies.The organisation located in the modern building with automated doors, elevator/lifts, modern toilet, emergency lighting, air conditioning, wind up alarms, and liberation extinguishers. However, there is no t fire evacuation intent.The organisation do not provide the gage free environment, therefore, some employee and clients come to the office and smoke inside the workplace in the YES Building. crinkle descriptionsThis job description has been clearly written down and included in the document of Youth Mentoring Programme indemnity and Procedure Manuals. which also based on the International Standards for Mentoring Programme in employment and Safe Practice Guidelines for Youth Mentoring Programmes.InventoriesThe inventories has been record which include organisation primed(p) assets such(prenominal) as their appliance, organisation car and fire equipments.ManualsThere several manuals of equipment to set up such as the manual of coffee machine, microwave, dishwasher and toilet. all(prenominal) clear provided using process to the user.The main manuals which is their Youth Mentoring Programme Policy and Procedure Manuals which include all the policy should be followed and implement p rocedures.Establish and documentThere are couple of industry specific guidelines for Youth Mentoring Programmes of this organisation.Safe Practice Guidelines for Youth Mentoring ProgrammesThis is a specific guidelines cover the Youth Mentoring Programmes for safety measures such as training and supporting mentors have responsibility to carry out their role effectively and safely.International Standards for Mentoring Programme in employmentStakeholder training and apprise which provided participants are aware of the skills and behaviours they need to apply in their roles as mentors and mentees have an opportunity to identify skills gaps. In addition, stakeholders understand the concept of mentoring and their respective roles.Guide to Effective Practice in Youth Mentoring New Zealand.In the second part of the guideline which identifies the class practices that are essential for strong and effective mentoring are cultivation mentors with initially more than six hours of quality train ing andSupporting mentors as the relationship is ongoing, with further training and supervision.Other standardsStandards of New Zealand- onrush Safety and Evacuation Of Buildings Regulations 2006NZS 45032005 lapse operated fire-fighting equipmentThis standards require the fire-fighting equipment such as fire extinguishers, fire hose reels, fire blankets should be portable includes in the buildings and maintenance of operated should be used by atomic number 53 person.This document has been re-assessed by the committee, and judged to still be up to date.NZS 45142009 interconnected smoke alarms four housesThis is a specifies requirement for fire protection that provide for the selection of smoke alarms and their location to avoid nuisance activation.Occupational health and safety management systemsGeneral guidelines on principles, systems and supporting techniquesThis is the main standard that the organization followed for their health and safety management. The chief executive of ficer of H4Y said to the student. However, they do not have formal written document or folders.Establish and document the main legislative requirements for each of these systemsAccident recordsHealth and safety in Employment act 1992Child, youth and their family act 1989 This act required that children have to be protected in Part 1General objects, principles, and duties and Part 2Care and protection of children and young personsTraining recordHealth and safety in Employment act1992Child, youth and their family act 1989This act required that children have to be protected in Part 1General objects, principles, and duties and Part 2Care and protection of children and young personsPolicy and procedure BuildingAnd send packing evacuationBuilding legislation 1992The clause C2 of building code in this legislation that issued prevention of fire occurring which means all the fire equipment must(prenominal)iness be installed in the building.Building Act 2004In this Act of subpart 2, ecti on 16, it is clearly explain the function of building code which about buildings functional requirement and performance criteria must comply in their intended use.Fire safety and evacuation of building legislation 2006Part 1, section 6. owner of building must provide evacuation procedure in place for the safe and efficient evacuation of the buildings occupants in the event of a fire emergency requiring evacuation. Part 2, section 21 which is clearly issue the evacuation scheme for smart building. in the section Applications for approval of evacuation scheme for new buildingPolicy and procedure Smoke free environmentsmoke-free environment act 1990 In Part 1, section 4, which provide the purpose of this act which to prevent the effect of peoples smoking on the health of people in workplace.Section 5, which provide the issue about employer must take practicable steps to ensure there are not smokers at any time in the workplace.Compare the records and information you documented on e ach of the systems with the organisational and legislative requirements you identified. Document the gaps identified.Health and SafetyStandards and Legislation requirementHave they been met? (No, partly, mostly, fully)Accident recordnot met Health and safety in Employment act 1992Accident form did not set up.There is not any industrial standard to require this form, however, Health and safety in Employment act 1992 andChild, youth and their family act required the children and youth must be protect in the riskLegislation requirement that the risk register must be keep by organization.Training recordNot met their industry guideline Safe Practice Guidelines for Youth Mentoring Programmesand standard, International Standards for Mentoring Programme in employment it also does not admit Health and safety in Employment act 1992.There is no training record provided in the organisation to meet standard and legislation.However, the industry standard and programme guide and child, youth and their family act required the training mentor have record and register. The legislation required that all employee have to be train in their workplace.StandardMetThe organisation standard with met the main industry standard International Standards for Mentoring Programme in employment and guidelines Safe Practice Guidelines for Youth Mentoring Programmeshas been written down in the Employment contract, but there is not in formal written document of standard.Policy and procedurePartly metThe clear policy and procedure is written done in the Youth Mentoring Policy and Procedure Manuals which met their industry standard International Standards for Mentoring Programme in employment and guidelines.Safe Practice Guidelines for Youth Mentoring ProgrammesHowever, their policy and procedure about build and fire evacuation scheme, and smoke-free environment is not provided.However, according the Fire safety and evacuation of building legislation 2006 , which require that must to be developed. This policy and procedure does not provide the smoke-free environment which is not met the smoke-free environment act 1990Job descriptionsMetThe organisation provide their main programme clear job descriptions which meet their industry standard International Standards for Mentoring Programme in employment and guidelines Safe Practice Guidelines for Youth Mentoring Programmesand also legislation require the employee must have their job descriptions.Provide an explanation of the degree to which each system covered by the audit meets organisational standards and legislative requirement.Health and safety systemDegree of complianceAssessment of riskAccident recordNot pliable the industry standard and guideline, and also not docile the legislation.The legislation required the organisation must keep and register the accident and near missed record.It is high gearer(prenominal) risk be obtain there is no keeping accident record, there is not any information to prevent the risk happened. Training recordNot manipulable the industry standard and guideline require the quality and professional train have to be met and record and register.It is high risk due to it may occasion children risks which is the main programme work on the organisation.In addition, the employee also have risk due to without aware OHS.Standard truly conformity with their industry standard which has been written down in the Employment contract.Not applicablePolicy and procedureVery willing with their industry standard and guidelines requirement.Not manageable with the fire safety and evacuation of building legislation 2006 requirementHigh risk will be in the building of fire evacuation schemeJob descriptionsVery compliant with their industry standard and guidelinesNot applicableInventoriesVery compliant with their industry guidelinesMedium risk of the lack of fire sprinkler system.Develop a plan for improvements to occupational health and safety systemsIdentification and prioritisationHealth a nd safety systemsDegree of complianceAssessment constitute-benefit analysisAccident recordNot compliant the industry standard and guideline, and also not compliant the legislation.The legislation required the organisation must keep and register the accident and near missed record.It is high risk because there is no keeping accident record, there is not any information to prevent the risk happened.Especially, the organisation provide the programme which contract to youth.Cost of training, cost of get down compliance requirement.Benefit is to meet the legislation and quality of service provide in the future.Training recordNot compliant the industry standard and guideline require the quality and professional train have to be met and record and register.It is high risk due to it may cause children risks which is the main programme work on the organisation.In addition, the employee also have risk due to without aware OHS.Cost of re-training and cost of quality performance of the prog ramme.Cost of the trust between mentor and mentee.Benefit is performance high quality activities and mentoring process.Benefit to build up good relationship with mentor and mentee.StandardVery conformity with their industry standard and health and safety act 1992 in employment which has been written down in the Employment contract.Not applicableNot applicablePolicy and procedureVery compliant with their industry standard and guidelines requirement.Not compliant with the fire safety and evacuation of building legislation 2006 requirementMedium risk will be in the building of fire evacuation schemeCost of time to remodel policy and procedure.Cost lower compliant with legislation requirementBenefit is increased level of compliant with legislation.Benefit of complete written down and formal policy and procedure.InventoriesVery compliant with their industry guidelinesNot applicableNot applicableProposed strategies and corrective actionsCost of corrective actionBenefit of corrective acti onCost of time to redo the documentCost of time to training peopleCost of money to spend on training and timeCost of people who increased work loadCost of time spend for overallCost of medication levy shoot to increased the quality of workplaceGain to have goodwillGain to have trust between organisation and employee and other relevant people.Gain to achieve all the standards and legislationsGain to achieve high level of Health and safety organisationSize and location of the workplaceFinancial viability of the organisationThis is a small to medium organisationThe location in the wide range of new development area.Seeking funding support for the programme and also for salary payment of the organisation.Existing management systemsCommitment to ISO or other quality managementThe organisation just start their main programme of Youth Mentoring.Currently, they update their programme policy and procedure manuals and recruit mentor to join the programmeThe CEO and co-director are the qualif y of caregiver register in CYFs.They have fully knowledge, idea and experience to manage the programme and organisation.All the management of the organisation is follow their industry standard of International Standards for Mentoring Programme in employment , Safe Practice Guidelines for Youth Mentoring Programmes and Guide to Effective Practice in Youth Mentoring New Zealand requirement.Development overall strategiesCorrective actionSet up the Accident/incident form and Accident and near missed record.Set up this in the organisation policy and procedureNominate two employee to take responsibility to keep the recordInternal training all employee and relevant programme ply to know how to fill the accident and incident form.Basic, there are two people need to sign this form.Overall Training strategiesTraining all staff of Health and safety systemTraining all staff and mentors about first aid skills.Educate all the standard and legislation requirement and be aware the risks and regis ter risks.Indoor training mentor due to their financial status.Some grouchy mentor such as relate to provide particular sport or activities need to be qualified training and register.Recruit more high quality of knowledge and experience for each department and programme of the organisation.Standards developmentDevelop separately of organisation standard and youth mentoring programme standard.Policy and procedure developmentDevelop separately of organisation policy and procedure and youth mentoring programme standard.Clear written down and file individuallyConsider all possible situation and environment risks to prevent and protect employee and customers in the workplace.Employer take responsibility to take care employee health and safety, provide smoke-free environment.ReferenceBuilding legislation 1992http//www.legislation.govt.nz/regulation/ humanity/1992/0150/latest/DLM162576.htmlBuilding Act 2004http//www.legislation.govt.nz/act/public/2004/0072/latest/DLM306036.htmlCYFs New le gislation to protect vulnerable childrenhttp//www.cyf.govt.nz/about-us/news/2012/new-legislation-to-protect-vulnerable-children.htmlFamily Court of New Zealand Introduction to the Care of Children Acthttp//www.justice.govt.nz/courts/family-court/what-family-court-does/care-of-children/introductionFire safety and evacuation of building legislation 2006http//www.legislation.govt.nz/regulation/public/2006/0123/latest/whole.htmlGuide to Effective Practice in Youth Mentoring New Zealand.www.youthmentoring.org.nz/content/docs/GYM.1.pdf focus for Youth Trust (H4Y)http//www.heartforyouth.org.nz/whatwedo.htmHuman right act 1993 (PDF downloaded)http//www.legislation.govt.nz/act/public/1993/0082/latest/DLM304212.htmlInternational Standards for Mentoring Programme in employmenthttp//www.ismpe.com/New Zealand Coaching and Mentoring centrehttp//www.coachingmentoring.co.nz/?gclid=CK_VqM3j_LwCFYUhpQodkh0AVANew Zealand Teacher councilhttp//www.teacherscouncil.govt.nz/content/reapplying-provisional- registration-and-registration-subject-confirmationNew Zealand Coaching and Mentoring centre Professional Associations International Standards in Mentoringhttp//www.coachingmentoring.co.nz/about-us/professional-associationsNew Zealand legislation 1989 children, young persons, their family act 1989http//www.legislation.govt.nz/act/public/1989/0024/latest/DLM147088.htmlOccupational health and safety management systemsGeneral guidelines on principles, systems and supporting techniqueswww.saiglobal.com/PDFTemp/Previews/OSH/as/as4000/4800/4804.pdfSafe Practice guidelines for Youth Mentoring Programmewww.youthmentoring.org.nz//safe-practice-guidelines-2013.pdfsmoke-free environment act 1990http//www.legislation.govt.nz/act/public/1990/0108/latest/DLM223191.htmlGilanne Malicse